A fax machine can be defined as a device that is used in sending electronic documents through a telephone network. The transmission is what is referred to as the faxes. Faxes can occur in two machines or else between a computer and a fax machine. However, if a computer is to be used it must be equipped to receive and to send faxes. Due to technology advances, fax machines appear to be part of the large multi function unit. In this case, some are in a position to send and receive information via email or IP (internet) networks. As such, they are no longer “phone only”. Some of the uses include transmitting documents between locations. In most of the times they are used to share documents in business. Besides, there are some personal uses of fax specifically to generations that grew with them. In the contemporary society, fax machines are not alone as they are part of multi function unit used in scanning, printing as well copying features. Nowadays, most of the fax services occur through fax server or online fax service. It is in 1980s that the fax machines gained popularity due to the ability that enhanced transmission of hard-copy documents over the telephones. The competition between computers and smartphone makes the fax machines to be seen outdated. However, the machines give several uses that might be ideal foe one office.The paper presents a report about fax machine including its advantages and disadvantages.History of the fax machines1843-1850: Alexander Bain developed two primitive machines that were used in sending documents. The two machines were based on electromechanical and on the telegraph. The other machine is a mixture of electrical technology and chemical technology. The ideas of Bain were further developed or rather improved by Frederick Bakewell who introduced the rotating cylinders that are existing up until this day.1865: Giovanni Caselli who was an Italian physicist developed a practical electromechanical method used to send documents through the telegraph wires. The invention was known as Pantelegraph1876: alexander Graham Bell (1847), filed a telephone patent (US Patent 174,465: Telegraphy). However, there is a dispute on whether he deserves all the credit of telephone invention. All the same, he shaped it in becoming a crucial global communication in technology.1920: a wire photo technology was developed by RCA, Western union and associated press. The technology allowed photographs to be sent through ordinary phone lines.1930s: there was invention of a telex which involves sending messages through telephone line between teleprinter units.1964: Xerox invented photocopiers through its experiences to develop a transmitting document used in system transmission known as Long Distance Xerography.1964: Automatic Picture Transmission (APT) was used in receiving charts from fax machines specifically the weather satellite.1970s: Inventions of the first self-contained machines through they were still big in size and expensive.1980: Canon, an electronic company in Japan announced its first compact Fax machine. The machine was known as FAX-601.1990s: there is a rapid growth of internet use as many people could now afford modem which enabled ordinary PC to receive and send documents as faxes.Inside the fax machineWhile one is sending a fax, he or she is supposed to feed the page toward the input slot that is then pulled in between several rollers. However, for the case of larger fax machines, they have in-build documents feeders that feed several pages from a stack. In this case, one does not have to feed the pages at one time while standing at the machine.There is a bright light that shines on the papers as they move down. In this case, areas that are white reflect more light while black areas have little or no light shining onto it.The light is reflected of the page detecting charged-coupled device.The charged couple device is then used in turning the analog pattern of white and black areas on the numeric pattern pages. The pages are those of binary zeros that pass information to an electronic circuit.The circuit is used in sending the digital information toward the telephone line at the receiving end of the fax machine.After receiving the fax, it is the same circuit that takes the digital information that is incoming from the routes and phone lines to in-built printer.Typically, fax machines pull personal information from the large roll inside the machine. In this case, it usually comes from a laser printer or from a plain paper hopper.The heat based printer also known as thermal printer get operated by circuit reproducing the incoming fax on the paper as it continue to move its past.Pages are cut by an atomic blade and the fax that is printed appears from the output slot.One can identify that there after two separate machines that are fax-receiver and fax-sender. Whenever, one is using a fax machine in making quick photocopies of documents, both machines link up together. However, the fax in this case does not send information through the phone but rather through the circuit reroutes that scan data directly to the printer to get the original document.There are three basic kinds of fax machines known as group 1, group 2, and group 3. The groups indicate how fast the machine can send information and at the same time receive information. Group 1, has the slowest speed which is approximately six minutes per page. Group 2, is able to manage a page within 3 minutes. Group 3 is the fastest and it is able to transmit information in about a minute or less. In case a fax machine dials another machine for the first time, there is a short period of handshaking which is typically 15 to 30 seconds. The period is for machine to allow agreeing on the speed that will be used in transmitting the data. It is should be noted that it is the slower machine that governs the speed despite having a group 3 machine. The machine in this case, will work on the slowest speed if one is sending faxes to receive faxes from group 1 machine to the other end of the line.Uses of fax machinesIt is in 1980s that the fax machines gained popularity due to the ability that enhanced transmission of hard-copy documents over the telephones. The competition between computers and smartphone makes the fax machines to be seen outdated. However, the machines give several uses that might be ideal foe one office.CommunicationFax machines are primarily used in receiving and sending documents. It is an alternative way of sending such information through other delivery services such as postal mail. It is through a fax that items requiring signature get handled through a fax. While one is sending and receiving data concerning a project, one receives a printed copy of the crucial data. In the business world, it is not possible to imagine a business without a computer or internet. All the same there are businesses that still rely heavily on communication through a fax machine and phone. There are still areas that the internet is painfully slow and the internet is nonexistence. Such areas the fax machines are hooked up to phone to form a kind of communication. In this case, it used to transmit lengthy orders, sharing information and messages. Besides, fax machines are used in sending menus as well as emergency communication.Sales tacticsMost of the companies apply fax broadcasting to increase more sales and more prospects. The efforts are in particular used if the target market is likely to pick a fax instead of an email. The faxes get sent to a list of phone numbers that are programmed all at once. In this case, the fax machine is allowed to dial each number at a time. The broadcast faxes are mostly used to offer discount or to announce sales to a selected database. One of the uses of a fax is to sell changing offerings like tradeshow, daily rate changes as well as real estates. A fax can send products and services that are sent through newsletters and press releases. It is important for one to make sure that the recipients are on board whenever one is making a prospect calling machine. If this is not done, this can just be like a junk mail. In fact, this is a sure method to create a barrier between the one giving the service and the prospect client.CopyingA fax machine can likewise work as a printer. The cost for utilizing a fax machine to duplicate reports gets costly in light of the fact that the cartridges or toner required for most fax machines cost more than that required by a printer. In the event that one just need a periodic duplicate, a fax machine spares the cost of purchasing a scanner that won’t get enough use to pay for itself.PrintingSome fax machines have an alternative to print documents. however, the fax machine should be connected with a PC so that one can send the from the PC to the fax machine to print. The toner utilized as a part of a printer tends to cost substantially less than that utilized as a part of a fax machine, so printing through fax machine is typically constrained to only a couple of records.Memory functionMemory capacity is a key role of a fax machine. The workplace machines have the memory to store pages that come in or go out. Memory capacity fluctuates on the quality of the image. Memory capacities incorporate out-of-paper gathering which enables approaching faxes to be put away if the machine comes up short on paper. Fast output enables a client to check a long fax into memory before sending a transmission. The double access work gives a client a chance to store an archive in memory while the fax machine conveys a fax or is in receipt of a fax.BroadcastingBroadcasting allows a user a chance to transmit a similar fax to various numbers in the meantime. This capacity spares important time for users who don’t need to enter in numbers again and again. Fax machines likewise have one-touch or speed-dial capacities. These capacities enable users to store regularly utilized numbers which helps from dialing incorrectly fax numbers.Transmission verificationAcquire a peace of mind and keep precise records with the transmission confirmation report function. This utility prints out a log of the date and time a fax was sent, the amount of pages transmitted alongside an affirmation that the fax was effectively sent. Fax machines likewise are fit for producing a partial image of the main page sent on the log sheet.Convenience functionsFax machines likewise have other advantageous roles. Keep undesirable faxes from coming in and squandering paper and ink by utilizing the junk fax blocking capacity. A fax machine is fit for recalling numbers that when customized into the machine will be hindered from printing transmissions. Fax machines have the ability to recognize needed faxes. Users can utilize a particular ring identification capacity to assign particular ring tones to approaching fax numbers. The function enhances the user to recognize what kind of fax is incoming, regardless of whether it is from a particular business or from a particular individual. if a fax machine and telephone share a similar line, ring tones can be modified to separate between an incoming telephone call and fax message. Another role of fax machine is that of auto redial. With auto redial, the fax machine will naturally redial a number in the event that it gets a busy signal.AdvantagesFax machines are not uncommon in the business world. However, the uses may be reduced by the scan and send technology through the email. All the same, they still remain useful in transferring paper documents form one place to another. If one has a fax machine at his or her disposal, it will certainly bring benefits as well as disadvantages.Rapid Document transferWith a fax machine, one can rapidly send documents from one location to the next without depending upon messengers or other expensive means. Not exclusively completes a fax machine make this fast exchange simpler and more savvy, it additionally takes into consideration the exchange to occur more rapidly, as some other physical type of document exchange requires the sender to make progress, physically taking the documents/ messages from one area to the next. Faxes transmit in a split second. On the other hand, emails move rapidly too, yet they can also take additional time in the case of downloading or uploading a document. Besides, in the event that you have a physical record, it sets aside greater opportunity to check it, transfer it and send it than it does to place it in fax machine feeder and enter a number.Proof of sending a documentSince fax machines give senders a receipt after the document has got done with the , the transfer process. In this case, the user has some proof that he or she did sent the document. This is especially valuable in businesses where quick receipt of archives is of significant, as with this proof the sender can substantiate his claims that he completed his piece of the arrangement.ReliabilityAll that is required to send a fax is a fax machine and a fax number on the recipient end. In comparison, in the event that one sends information by means of email, you chance the likelihood that the beneficiary doesn’t have the correct knowledge or specialized learning to open it and print it. Fax machines additionally don’t have viruses or the numerous potential programming breakdowns that PCs have. Faxing has dependability points of interest over postal messages also in light of the fact that mailings hazard harm or misfortune. Faxes sent to the correct number are ensured to show up on your beneficiary’s fax machine promptly.SecurityIn the case of an email there is dependably a hazard that records can be hacked and reports being interfered with. One needs to ensure that the office is secure and there will be less risk with a fax. Moreover, there is no risk in accepting a fax, unlike on email connection where there is possibly a risk of acquainting viruses to one computer.Familiarity and ease of useFax machines have been utilized as a part of workplaces for quite a long time, and numerous experts are familiar with utilizing them. They are easy to work on. Numerous individuals prefer fax rather than electronic transmissions. All the same, most of the office work requires one to be familiarized with the modern technology but faxes still remains a common method used in transferring documents.InstallationOne of the fundamental points of interest of a fax machine is its basic installation. One can simply connect to the phone line and divider fitting and it is prepared to send and get faxes. Alternative methods require more convoluted setup and a few bits of hardware. In a business situation, anybody can set up a fax machine. However, setting up a scanner, internet connection or an email program requires specialized help.OperationThe main function of a fax machine is to send duplicates of paper documents to the recipient. it performs this function in a straightforward manner that requires small training. One can embed the record, dial the number and push the “Send” button. While this straightforwardness is leverage, it likewise restricts what you can do. The weakness is that the fax machine can send just paper documents. On the other hand, emails can send voice records, video clips, and high-tech photos.DisadvantagesTransmission qualityFax machine innovation initially sent simple signals over voice phone lines. While the transmission is currently frequently advanced, the first innovation limits transmission quality and is a noteworthy inconvenience. Present day machines transmit pictures with a resolution of 203×196 dots for every inch (dpi). They work at a speed of up to 28,800 bits for each second (bps). At the point when cheap printers yield records at least 600 dpi and Internet associations work at a huge number of bps, fax transmission speeds and yield quality are low.CostWhen you pay monthly Internet fee, services such as emails are free. For fax machines, once you pay for telephone utility, a portion of the calls have costs attached. Since a fax transmission is really a phone call, long distances calls can be a bit expensive. Regardless of whether you have a calling plan, most of the global calls are not covered. This is a noteworthy hindrance for organizations that much of the time transmits reports abroad. Fax machines require paper, ink, toner and some other features to have the capacity to transmit and get faxes. A checklist is required to have some extra paper ink, pack and toner.Technology failureLike any other innovation, fax machines can as well fail. if an organization depends too intensely upon the fax machine and the machine neglects to work, the people utilizing the machine may encounter some trouble, coming up with an approach to circumnavigate this now failed bit of apparatus.Security challengesDocuments transmitted by means of fax may not be as protected and secure as one would wish. there are two ways that one can use to fax. the first one subscribe an online fax service or own a fax physical machine. . Whenever you transmit a report, through fax or else, you open up the likelihood that a disagreeable individual could access your information, possibly putting your clients in danger.Faxing is a need for most organizations nowadays. You have two approaches to fax – claim a physical fax machine and fax number; or, buy in to an internet faxing administration. Internet faxing administration is precisely what it sounds as is it. It is the capacity to send and get faxes on the web. This implies the times of the substantial and costly fax machine are relatively done. Web based faxing clients don’t need to inconvenience themselves with stresses over paper, toner or some other such fax machine related hardships. An internet faxing administration can furnish a customer with speedy access to the capacity to send and get faxes from anyplace. All faxes experience email where there are definitely no wrecks or overwhelming apparatus included.Technical and programsIn, today’s technology, there are several technologies that are used in communicating but fax machine still remains to be commons among many programs. Despite changes in its basic use, there is less changes in receiving and sending documents. It depends on the fax thst is used to determine information that is shared.Traditional fax machines: Customary faxes utilize a telephone line to send and get data. risks for this kind of faxing rely upon who gets the fax at the less than desirable end. In case one is sending it to an office, the fax could be heaping up alongside the various faxes they get.All in one fax, copier, and scanner machine: Numerous fax machines are presently multipurpose and users can send faxes and in addition sweep and print records. These machines regularly have hard drives that hold a duplicate of each fax got, examined, or printed. Therefore, if an office offers a fax/copier machine or the rent on it closes, it is critical for one to hold the hard drive and wreck it. Something else, all the touchy documents you’ve ever gotten, printed, or examined could be accessible to the new proprietor of your fax/copier machine essentially by pulling it from the memory. A few machines have extra security and will wipe the hard drive consistently; verify whether this is an alternative on your fax machine yet remember this might be an additional cost.E‐Fax: Another approach to fax reports is through the web without requiring a fax machine by any stretch of the imagination. These administrations can send faxes to and from any gadget that has web get to, for example, your advanced cell, tablet, workstation, or PC. If a data is sent to a gadget other than a real fax machine, the data will come as an email. Records that are gotten by means of email can be powerless against get to, either by any individual who approaches that record or by capture. In addition, unless you erase the email and connections from your inbox, erased envelope, server and reinforcements, it could be conceivable that you will hold that data or report longer than you need.Best practicesConverse with survivors about the conceivable risks of using fax services and well-being design likewise. They ought to realize that somebody might be able to follow the first fax telephone number and could find them.Be wary about using open faxes or faxing services that are accessible at stores if sending delicate data. That data might be put away in the hard drive of the machine.If one is sending a fax message to another organization, ensure that any distinguishing data (typically situated at the best) is cut off of the page from the first fax.Before you send a fax, call to ensure that the individual the fax is proposed for will be there to lift it up.In the case of renting a machine, arrange the agreement to guarantee that your organization can keep the hard drive toward the finish of the rent time frame to keep up control over the information. On the other hand, request a machine with extra security operation particles, for example, pass coded get to a hard drive that occasionally cleanses information.On the off chance that you give, offer, or end the rent of your fax machine, take out the hard drive or work with your merchant to shred the data stockpiling gadget inside the machine so the following proprietor doesn’t approach your data.On the off chance that you are sharing a fax machine with different organizations, the machine ought to be in a safe territory with strict approach on access and use. Consider utilizing individual passwords keeping in mind the end goal to get to faxed and printed archives. Promoters and projects that have solid privacy commitments ought not to share a fax machine with different projects that may have weaker secrecy benefit or commitments.Have maintenance approaches around messages with the goal that faxed correspondences that are gotten through email aren’t kept longer than proposed.When utilizing e‐faxing administrations, you may need to check with the beneficiary of the data to ensure all pages were transmitted. Not at all like a customary fax machine, e‐ faxing does not track and record each page sent. In light of different transmission rehearses, it is conceivable the fax isn’t gotten momentarily.Fax services (like E‐Fax, MyFax) frequently keep logs and records of reports and relating data sent and got. It is essential to precisely read the security, maintenance, and access approaches of the specialist co-op so you comprehend the points of confinement of their insurances.ConclusionA fax machine can be defined as a device that is used in sending electronic documents through a telephone network. The transmission is what is referred to as the faxes. Faxes can occur in two machines or else between a computer and a fax machine. The history of a fax machine can be traced back in 1843. Some of the uses include communication, sales, printing and photocopying. Like any other technology fax machines are accompanied by advantages and disadvantages. The present quick paced workplace finish with PCs and also cell and advanced cells makes fax machines appear somewhat obsolete. In any case, the machines offer different uses that may in any case be perfect for your office. Independent companies, specifically, discover fax machines offer a variety of alternatives that take out the need to buy different bits of features with different occupations. One can identify that there after two separate machines that are fax-receiver and fax-sender. Whenever, one is using a fax machine in making quick photocopies of documents, both machines link up together. However, the fax in this case does not send information through the phone but rather through the circuit reroutes that scan data directly to the printer to get the original document. Fax machines are not uncommon in the business world. However, the uses may be reduced by the scan and send technology through the email. All the same, they still remain useful in transferring paper documents form one place to another. If one has a fax machine at his or her disposal, it will certainly bring benefits as well as disadvantages. Before email came into fame, fax transmissions displayed the best way to send information rapidly. They could give papers and printouts in a couple of short minutes more than hundreds or thousands of miles. Since email has come into wide utilize, a few organizations have totally relinquished fax machines. All things considered, faxes hold a few favorable circumstances over email correspondence.